Posts Tagged ‘field’

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Insert a Cross-Reference to the Last Style on your MS word Page

Friday, February 3rd, 2012

MS Word has a cross-reference feature that will allow you to indicate the contents of a paragraph formatted with a specific style. You use fields to do this and it is mostly used in headers and footers. Suppose for instance, that you wanted your header or footer to refer to the last heading on your page, which often takes place in academia and reference materials.

Follow the steps below to learn how:

  1. Place your cursor where you would like your cross-reference to appear (header or footer).
  2. Click CTRL + F9 to insert field brackets. Make sure your cursor is in between the bracket.  You can ONLY use the brackets by clicking CTRL + F9. I will not work if you put the brackets in manually.
  3. Key in STYLEREF followed by the name of the formatting style used to format the paragraph you want to cross-reference. The name of the formatting style must be enclosed with quotation marks. Follow that with the \l switch.
  4. It should look something like this: {styleref” heading1″\l}.
  5. Click F9 to upsdate your field information and Word will replace the field with the text of the last paragraph on the pages formatted with the style you specified.

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Posted in Microsoft Office Word, Word 2003, Word 2007, Word 2010 | No Comments »

Insert Dates and Have it Your Way in MS Word

Thursday, April 14th, 2011

Some folks prefer to use AutoText to insert the date in their documents and this tip will show you exactly how to do that and do it in such a way that you will not have to change the format.  It will be the way YOU want it!

Follow the steps below to learn how:

Position your cursor on a blank line in your document, where you would like your date to appear.

  1. Click on Insert | Date and Time and the dialog box will display.
  2. Select the display format that is the closest to what you would like in your document.
  3. Be certain the Update Automatically check box is selected.
  4. Click OK.
  5. The date, using the selected format will appear in your document.
  6. Select the date field and click F9 which will dispay the actual DATE field coding.
  7. Change the format within the quotation marks to reflect the way you want your date to appear.
  8. Click Shift + F9 to display the DATE field results instead of the coding.
  9. Select your date field again.
  10. Click on Insert + AutoText which will display a submenu.
  11. Select New from the submenu and MS Word will display the Create AutoText dialog box.
  12. Type the word Date in the Name field, replacing  the original text.
  13. Click on OK.

Your DATE field is now properly formatted and saved under the Date AutoText entry.

To use your new Date entry,  key in the word Date and click on F3. The word will now be replaced with your DATE field a you saved it.

 

Versions 97, 2000, 2002, 2003

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Posted in Microsoft Office, Microsoft Office Word | No Comments »

Create Text Fields in Adobe Acrobat 8

Monday, February 7th, 2011

If you have never created a text field in an Acrobat document this is the tip for you.

Follow the steps below to learn how to create a Text Field in Acrobat:

  1. Launch Adobe Acrobat 8 Professional.
  2. Open an existing PDF to which you would like to add your text field.
  3. Position your cursor in your open PDF where you would like to place your text field.
  4. Click and drag to the right to increase the size of your text field.
  5. Moving your mouse up and down simultaneously will also change the size of your text field.
  6. Once you have the your text field size to your liking, simply release your mouse button.
  7. The Text Field Properties dialog box will display.
  8. The General tab is where you will set the general settings.
  9. In the Name area, key in a name that is intuitive to you for your field.
  10. If you like, you can also key in a Tooltip that you would like to display as a tip when users are filling in the text field.
  11. The Text Field Properties dialog box will appear.
  12. Select the Appearance tab from the Text Field Properties dialog box.
  13. Click the boxes to the right of Border Color and Fill Color to set the color of the text field border and interior if you choose to do so.
  14. The Line Thickness and Line Style settings can be used if you select a border color to set the thickness and style of the border.
  15. The options in the Text section can be used to select Font Size, Text Color and Font.
  16. Click the Options tab in the Text Field Properties dialog box.
  17. Use the Alignment drop-down menu to select the alignment for text that is entered into your text field by the user.
  18. Use the Options in the bottom half to set the text field to be multi-line, scroll long text, allow rich text formatting, limit characters , or check spelling.
  19. Click on Close to close the Text Field Properties dialog box and return to your document.

Your previous choices will be reflected in your text field.

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Posted in Adobe Acrobat | No Comments »

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