Posts Tagged ‘e-mail’

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Format E-mail in MS word Using AutoFormat

Thursday, January 5th, 2012

Many, many times I have received inquiries regarding the formatting of e-mail messages in MS word.  Folks receive an e-mail and they notice that each line in it has a hard return instead of text wrapping and they hate having to re-format it to save paper.  Well thank goodness that they care about wasting paper right?

My advice to these inquiries is that the easiest method for formatting an e-mail message is to use the AutoFormat feature in MS Word as it will format the information into regular paragraphs and remove extra spaces between the paragraphs unless you tell it to do otherwise.

If you should need to adjust how Word does the formatting, follow the steps below:

Versions 97, 2000, 2002, 2003

  1. Click on Tools | AutoCorrect Options to display the AutoCorrect dialog box.
  2. Select the AutoFormat tab.
  3. Make your adjustments to the options in the dialog box.
  4. Click on OK.

 You can, of course, always use the shortcut CTRL + Alt + K to open the dialog box too!

Version 2010:

  1. Click the Office Button | Word Options to open the Word Options dialog box.
  2. In the Categories pane, select Proofing.
  3. In the AutoCorrect options area, click AutoCorrect Options to open the AutoCorrect dialog box.
  4. Select the AutoFormat tab.
  5. Select your desired options.
  6. When finished, click OK.

 

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Posted in Microsoft Office Word, MS Word 2000, MS Word 2002, MS Word 97, Uncategorized, Word 2003, Word 2010 | No Comments »

Display From and BCC Fields in MS Outlook

Wednesday, May 25th, 2011

When I open MS Outlook and click on CTRL + N to open a new e-mail, a new blank e-mail message opens complete with a From and BCC (Blind Carbon Copy) fields displayed and ready for me to fill in.

I can use the From drop-down arrow to change e-mail accounts because I have more than one. The BCC field allows me to hide one or more recipients from the other recipients.

However, I get lots of mail from subscribers and readers who tell me that the From field is not visible in their new, blank e-mails. This simply means that you do not have more than one e-mail account and let’s face it, why would you need a From field if aren’t going to use it to change accounts?

In versions 2007 and 2010 it is fairly easy to display these two fields. As a matter of fact, it is a simple as clicking a button!

Follow the steps below to learn how:

  1. Open a new, blank e-mail.
  2. Click the Options tab and click the BCC and From options in the Show Fields group.

They are toggle options, meaning click to display and click to hide.

In version 2003, follow these steps:

  1. Using Outlook as the e-mail editor, click on View and select BCC Field and From Field.
  2. If MS Word is your e-mail editor, click the Options drop-down and select BCC and From.

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Posted in Microsoft Office, Microsoft Office Outlook, MS Outlook 2010, Outlook 2003, Outlook 2007 | No Comments »

SAVE YOUR REPLIES WITH YOUR ORIGINAL E-MAIL IN OUTLOOK

Thursday, May 21st, 2009

As you all know, I am all about saving time and keystrokes. You must be highly organized to run an efficient office and this little tip is but one more way to achieve that end.  This article will also be very well liked by law offices especially.

I am sure there have been instances when you go back and re-read an e-mail and you have to scratch your head and wonder what your response was when you originally received it. This little tip will show you how to never have that experience again!

In most law offices, folks create special folders for client specific e-mail.  You must have folders other than your Inbox for this particular trick to work, so that is a very good thing.

The reason law offices do this is so that when a client calls and they need to referencethe client’s  latest e-mail, they don’t have to scroll through hundreds of other of e-mails to find it.

Follow the steps below to learn how to save your repleis with your original e-mails.

  1. Make sure that you have a special folder other than your Inbox to store client specific mail.
  2. Click on Tools | Options.
  3. At the top of the dialog box that opens, under the Preferences tab, under E-mail,  click on E-mail Options.
  4. Once that dialog box opens, under Message Handling, click the Advanced E-mail Options.
  5. Under Saved Messages, select In Folders Other than the Inbox, save replies with original message.
  6. Click OK three times to exit and you are finished.

Now, when you open up a particular client folder, you will not only find your original e-mail from them, but also your reply to that e-mail.  There will be no more guessing!

You may want to take a look around at the other options available to you under the Advanced E-mail Options even if just to make yourself more familiar with them.

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Posted in Microsoft Office, Microsoft Office Outlook, Office Productivity, Outlook 2003 | No Comments »

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