Posts Tagged ‘create’

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Create A Page X of Y Quick Part in MS Word 2010

Thursday, May 19th, 2011

A reader wrote to me recently telling me he was having an issue for Page X of Y in MS Word 2010. He said the choice did not show up on his Ribbon in any of the Groups.

So I told him how to create a Quick Part that would resolve his issue.

Follow the steps below to learn how:

  1. Open a new blank document
  2. Key in the word Page and click your spacebar once.
  3. Click Alt + Shift + P, which will insert a page number code for the current page and click once on your spacebar.
  4. Key in the word of and click your spacebar once again.
  5. Click Alt + I + F.
  6. When the field dialog displays, click on N as many times as necessary to more your cursor to NumPages, which is the code for the total number of pages in your document.
  7. Click OK.
  8. You should see “Page X of Y” where X represents the page number of the current pages and Y represents the total number of pages in your document.
  9. Select the text and codes and click Alt + F3. If you care to do it the long way (which I would never advocate), you can click on the Insert tab | Quick Parts | Save Selection to Quick Part Gallery, but if you do that, this method will place your new Quick Part in the BuildingBlocks.dotx template and you will not be able to use AutoComplete to expand the entry.
  10. When the Create New Building Block appears, key in an abbreviation that is intuitive for you, such as pxoy.
  11. Click OK.

Now to insert the Page X of Y entry:

  • Place your cursor where you would like the text and codes to appear, such as the footer of your document.
  • Key in your abbreviation.
  • Click F3 or if the AutoComplete prompt appears, click your Enter key.

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Posted in Microsoft Office, Office Productivity, Word 2010 | No Comments »

How to Easily Create a Round Trip Fill-In Client Intake Form in MS Word 2003

Thursday, June 18th, 2009

I recently created a copyrighted tutorial article for Technolawyer entitled Create a Fill In Form in MS Word and they changed the title to that above and published it with only one or two of the step-by-step screenshots that are a signature of my tutorials.

I have found, after years and years of training folks in the intricacies of MS Office that there are many methods of teaching. Not everyone learns from the written word; some folks need to see what I am describing to them with words. I really did not want to have something published under my name without step-by-step screenshots but Technolawyer told me that they “couldn’t handle images.” 

So, I am just letting my loyal readers know that if you want to see the original tutorial that I created, complete with screenshots for every step, I cannot give you access to their article, but I can certainly make my original copyrighted article available to you.

My tutorial showing you, step-by-step, how to create a fill-in form in MS Word,  will give you the wherewithal to create any kind of fill-in form that you like in MS Word for any topic or need within your company. You can then e-mail your form to customers, family, etc. who can fill in the required data and e-mail it back to you. If you are a teacher, you can even create a test  for your students using a fill in form!

The sky is the limit!  Once you learn how to create a fill in form you can let your imagination run wild and I know you will find many, many uses for fill in forms.

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Posted in Microsoft Office, Office Productivity, Word 2003 | 11 Comments »

CREATING AND SAVING NEW STYLES IN OPENOFFICE WRITER

Monday, April 13th, 2009

As in MS Word, you can create your own styles, both character styles and paragraph styles. There is another type of style that you can create in Oo Writer, which is the frame style, that controls objects like graphics, frames, etc., but we will cover that in another article at a later date.

Just like in MS Word, paragraph styles affect indentation, spacing, font, and font size and apply to the entire paragraph. Character styles affect the size and color of individual characters.

Creating a new style in Oo Writer is just formatting within the Styles and Formatting window.

Follow the steps below:

  1. Select your text.
  2. Choose Format | Styles and Formatting to display the Styles and Formatting window.
  3. Click the appropriate icon at the top for the type of style you wish to create. Right-click in the blank part of the window and choose New.
  4. In the Style window, name your style and specify your other formatting options.
  5. Click OK to close the window and save your style.

You can modify your style much like you do in MS Word – simply select the style and choose Modify.

Yet again, these two programs are not all that different from one another except OpenOffice is FREE.

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Posted in OpenOffice, OpenOffice Writer | No Comments »

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