Posts Tagged ‘advanced’

Overtype Mode in MS Word

Tuesday, January 24th, 2012

There are two different editing modes you can use in MS Word — Insert mode and Overtype mode.

The default is Insert mode and when it is enabled, the characters you key in are inserted at the insertion point. Makes sense doesn’t it?

When you are in Overtype mode, however,  characters are not inserted but rather they replace whatever is to the right of your insertion point.

It is easy to discern which mode is enabled by looking at your status bar. If you see OVR then Overtype mode is being used. If the letters appear but are greyed out, then Insert mode is being use.

If you want to enable Overtype mode, one easy method of doing so is double-clicking the letters on your Status Bar. the letters will then become bold and you can make any edits you wish. If you double-click it once more, Insert mode will again be enabled.

If you cannot see your Status Bar in version 2007, you can still turn Overtype on and off. Follow the steps below to learn how:

  1. Click the Office button and Word Options to display the Options dialog box.
  2. On the left, click Advanced.
  3. Select Use Overtype Mode, which can be found in the Edit portion of the list.
  4. Click OK.

In earlier versions, follow these steps:

  1. Click on Tools | Options to display the dialog box.
  2. Be certain the Edit tab is selected.
  3. Select Overtype Mode.
  4. Click on OK.

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Posted in Microsoft Office Word, Word 2003, Word 2007, Word 2010 | No Comments »

SAVE YOUR REPLIES WITH YOUR ORIGINAL E-MAIL IN OUTLOOK

Thursday, May 21st, 2009

As you all know, I am all about saving time and keystrokes. You must be highly organized to run an efficient office and this little tip is but one more way to achieve that end.  This article will also be very well liked by law offices especially.

I am sure there have been instances when you go back and re-read an e-mail and you have to scratch your head and wonder what your response was when you originally received it. This little tip will show you how to never have that experience again!

In most law offices, folks create special folders for client specific e-mail.  You must have folders other than your Inbox for this particular trick to work, so that is a very good thing.

The reason law offices do this is so that when a client calls and they need to referencethe client’s  latest e-mail, they don’t have to scroll through hundreds of other of e-mails to find it.

Follow the steps below to learn how to save your repleis with your original e-mails.

  1. Make sure that you have a special folder other than your Inbox to store client specific mail.
  2. Click on Tools | Options.
  3. At the top of the dialog box that opens, under the Preferences tab, under E-mail,  click on E-mail Options.
  4. Once that dialog box opens, under Message Handling, click the Advanced E-mail Options.
  5. Under Saved Messages, select In Folders Other than the Inbox, save replies with original message.
  6. Click OK three times to exit and you are finished.

Now, when you open up a particular client folder, you will not only find your original e-mail from them, but also your reply to that e-mail.  There will be no more guessing!

You may want to take a look around at the other options available to you under the Advanced E-mail Options even if just to make yourself more familiar with them.

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Posted in Microsoft Office, Microsoft Office Outlook, Office Productivity, Outlook 2003 | No Comments »

Become a Google Master

Sunday, August 3rd, 2008

You can learn to be a master at Google. I rely on Google for all of my searches and there are many Google tools to use to ensure a good and complete search. With just a few steps you can become a Google Master and amaze others at your prowess. There are lots of resources out there to  help you.

The LifeHacker blog has a collection of all of its posts regarding Google tips and tricks saved in one place called Google School. You will find all manner of information here. Google School is a wonderful resource for anyone who relies on Google as heavily as I do.

The easiest method to increase accurracy and reduce extraneous results is to employ quotation marks around the terms you use in your search.

If you are search for information about lemons, you will get hundreds, nay, thousands of results for fruit and crappy cars, etc. In Google, the plus sign (+) is a short way of saying that a word must be in the result of your search. A minus sign (-) means that a word must not be in the result.

If you are looking for an overview or introduction to any topic, you can find a .pdf or .ppt file. If you want an in-depth analysis then you can search for an academic essay or white paper. You can make your search so much easier if you simply add the term PPT or PDF.

Blogs, as a rule, will give you the most up to date information on a topic. There are two great ways to find this sort of information. One is just like the tip above.  Simply add the word blog to the end of your search request.

Last, but not least, Google has, just to the right of the search box, a link to the Advanced Search. If you click on it you can transform yourself into a power Google user. Advance Search allows you to quickly and easily fine-tune your searches in myriad ways. Check it out – play with it and see how well you do.

If you employ the tips and tricks I have listed, you will be a Google Master in no time at all!

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Posted in Google | No Comments »