Carol's Corner Office

MS Outlook is such a robust piece of software!  Did you know that you could print your company telephone directory or a client directory using Outlook?

The good news is that it is very easy to do and looks very professional.  The better news is that you can do it quickly using your Contacts list.

Follow the steps below to learn how:

• Launch MS Outlook.
• Click on Contacts, but if you have multiple e-mail accounts, be certain you go to the correct account unless you want to print a directory of all your contacts, in which case you can go to the section below.  But if you want to print only certain contacts in your directory, you will have to select them by clicking CTRL + those that you would to include.
• In version 2003, click on File. In version 2007 click on the Office button or in version 2010, click on the File tab and click Print. As all of you know, I prefer using the quicker shortcut of CTRL + P.
• In the Print Style list which is called Settings in version 2010, select Phone Director.
• If you selected only certain contacts you want included, be certain that you go to Print Options and select the Only Selected Items radio button.

You can always choose to print a certain page or range of pages as well as more than one copy of your directory.

MS Outlook will create and print a very nice directory for you in alphabetic order. Each of your contacts will be listed in the order of last name, first name and phone number.  If your contact has multiple phone numbers, each will be listed with a description such as Office, Mobile or Home.

I think you are going to find this a real life save – quick and easy.  You will look like the office genius!  Let them think you figured it out all by yourself!  I won’t tell!