I am all about saving time and keystrokes and love to show other folks how to as well.  Check out the five time-saving methods of selecting text in MS Word below.

1. Double-click a single word to select it.
2. Click in the left-hand margin next to a line of text to select it.
3. CTRL + click anywhere in a sentence will select the entire sentence.
4. Triple-click anywhere in a paragraph to have it selected. You can also highlight the entire paragraph by clicking twice in the left-hand margin.
5. Click three times in the left-hand margin to select your entire  document.

Unfortunately, these commands are not as readily available to you in version 2007.  Fear not though, you can still use these commands.

Follow the steps below to learn how:

1. Click the small drop-down arrow to the right of your Quick Access (QAT) toolbar and select More Commands.
2. Click on Customize in the left column.
3. Click on Choose Commands From drop-down arrow and select Commands Not in the Ribbon.
4. Select Close All.
5. Click on the Add button.
6. Select Save All.
7. Click on the Add button.
8. Click OK.

You will now have access to those commands on your QAT.

I am sure that most of you are aware that you can insert an accented letter in your document the long way:

1. In versions 2007 and 2010 Insert tab in versions 2007 or 2010 or the Insert menu in version 2003.
2. Click on Symbol.
3. Locate the needed accented letter.
4. Click it.
5. Click Insert.
6. Close the Symbol dialog box.

There is another method you could employ, which is a keyboard shortcut for that symbol, which is easy enough to create —

1. Navigate to the Symbol menu.
2. Click on the symbol you need.
3. Click Shortcut Key.
4. Press the key combo you would like to use.
5. Make sure your key combination is not currently assigned to another shortcut.
6. Click Assign.

 — but not always easy to remember if you do not use it on a daily basis!

Either of the above methods would work just fine for you, but as you know, I am a huge proponent of less time and less keystrokes. There is another shortcut that will insert your accented letter for you much more quickly and easily:

Depress Ctrl + ` + the letter of your choosing. For instance, if you want to type the word fiancé, you simply press Ctrl+’, release those keys and type the letter e.

The other option is to depress simultaneously (Ctrl + ` + e). Both options will give you the same result.

If you need a letter with a tildè (~) above it, use Ctrl + Shift +`. Using the Shift key gives you the tildè. Release and click the letter of your choosing and a tilde will now appear above it.

Depressing all keys simultaneously will not give you the same result for the tildè; instead it will give you an upper case letter.

1. Select a row or column.
2. Click on Insert | Row or Column, respectively.

MS Excel will insert a new row above the selected row and a new column to the left of the selected column.

As you all know, I like to take the quicker route with less keystrokes and save some time!

Alternative to the steps above, you can also achieve the same results using your keyboard:

• Select a row or column and click Ctrl + Shift + =.
• You can delete a row or column just as speedily by clicking Ctrl + Shift + -.
• Should you change your mind, and decide you do not want that new row or column immediately after you added it/them, simply click Ctrl + Z.

Who doesn’t love to save time?

You can export your calendar to MS Excel!   Once you have done that, you can then sort and filter the list and then print it.

Follow the steps below to learn how:

To export your calendar to Excel:

1. In Outlook, click on File | Import And Export.
2. Select Export To A File from the Choose An Action To Perform list.
3. Click Next.
4. Select Microsoft Excel 97 – 2003 from the Create A File Of Type list.
5. Click Next.
6. Click Calendar in the Select Folder To Export From list.
7. Click Next.
8. Click Browse and navigate to the folder where you would like to save the workbook.
9. Name your workbook.
10. Click OK.
11. Click Finish.

Specify the appropriate date range for your export.

Once MS Outlook completes the export, ope the workbook and click the Calendar tab.

If there is no tab visible named Calendar, you may have to click around some to find your Calendar items.

You can use a filter to exclude all but the recurring items and then sort the filtered results to arrange them as necessary.

You can now print your filtered list!

Follow the steps below to learn how to unhid rows and columns:

1. Highlight the row above and the row below the hidden row(s), or the column to the left and right of the hidden column(s).

There are a couple of methods to reveal the hidden rows and columns:

• Click on Shift + Ctrl + zero.
• Right-click your selection and select Unhide.
• Click on Format | Column (or Row) and select Unhide.
• In version 2007, in the Cells group on the Home tab, clcik Hide & Unhide and select Unhide Rows or Unhide Columns.

Very simple eh?

Simply click on Ctrl + ~ (tilde).

There is a more convoluted method of doing this in version 2003 via Tools | Options but as you all know I am all about saving time and keystrokes. In version 2007, you have the Show Formulas button in the Formula Auditing group of the Formulas tab, but as I said, why waste time and keystrokes?

If you select a cell whose formula you would like to troubleshoot before turning on the formula display feature, MS Excel will also show you the dependent cells for the formula!

When you are editing a great deal of text, you do not want to press Backspace or Delete repeatedly. Instead,  you can select the text and click Delete to erase the entire block  at once. You also need to select text before you can copy or move it.

With the Mouse:

• Place the mouse pointer to the left of the text that you want to select.

Press and hold the left mouse button as you drag across or down to cover the entire selection of text.

With the Keyboard:

• Place the insertion point to the left of the text that you want to select.
• Hold down the Shift key and press the Arrow keys or the Page Up, Page Down, Home, or End key to cover the entire section of text.

Be careful, because when you have whole sections of text selected, any key you type will replace the entire selection. If this should happen, simply click the Undo button or click on Edit | Undo.

When you make a mistake in typing you can easily backspace, for for a large error, such as deleting an entire block of text by mistake, you need to use th Undo feature. Undo brings back the text that you thought you had lost forever. Howevr, if you change your mind and want to delte it again, you can simply click the Redo button.

MS Word keeps a record of opereations you have performed and you can choose to undo the last one or as many as you like, in reverse order.

As soon as a block of text is selected, you can rearrange it. You will use the Cut, Copy and Paste commands in conjunction with the Office Clipboard to duplicate or move the text to a new location.

You will use the copy and paste process to duplicate a block of text and put the copy in another location. Other times you may want to remove the text from where it is situated and put it elsewhere. This is when you use the cut and paste technique.

Another method to move text which is perhaps easier to use than the cut and paste method, is the drag and drop method. You do not have to choose menus, click buttons or press keys.  All you have to do is drag with the mouse.

Follow the steps below but be careful and make sure you use your mouse expertly to obtain the results you want.

• Select the text you want to move.
• Move the mouse pointer over the selected text until it turns into a left pointing arrow.
• Hold down the left mouse button, and you will see the mouse pointer change shape – now it contains a rectangle next to the arrow. You will also see a gray insertion point inside the text.
• Drag the mouse pointer until you see the gray insertion point move to the destination where you would like to insert the text.
• Release the mouse button.

Of course, you can always use the old cut and paste method, but that in itself can be time consuming and we all know that I am all about saving time and keystrokes. There is a better method to use when you need to move the paragraphs in your document and it is quick and efficient!

Follow the steps below to learn how:

1. Click one in the paragraph you would like to move.
2. Hold down the Shift and Alt keys simultaneously and at the same time use either your up or down arrow.

Works like magic!  Go ahead and try it – you’e gonna love it! 

So you do not forget this handly little tip, make a note in MS Outlook and save it.  Then you can quickly check when you need it again.

Below is how I advised him:

Display the Home Ribbon if it is not already visible.

Right-click the tiny arrow at the lower right-hand end of the Style box (or use the key combination ALT + CTRL + SHIFT + S.

That will drop down the Style list and the style being used will be highlighted.

Another solution is to to into the Customize dialog box and select Commands Not in the Ribbon and then select the Style item.

When you hover over it, it will say Commands Not in the Ribbon | Style (StyleGalleryClassic).

Add it to the Quick Access Toolbar (QAT) and it will always show the current style, the same as the one on the toolbar in MS Word 2003.

If you open the Style dialog box by clicking the little arrow in the right-hand corner of the Style Group on the Home Ribbon, you will see an icon for Manage Style which lets you restrict or recommended styles.

If you use the Option button, you can control which styles are displayed in the Style dialog box. You can also asisgn which styles you wish to display in the Home group Quick Style Gallery by right-clicking on any style in the Style dialog and choosing to add or remove it from the Quick Style Gallery.

You can learn about this and many other nuances of MS Word 2007, especially navigation tips in my book found here.