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Assign a Shortcut Key to your Styles in MS Word

Tuesday, January 10th, 2012

I have covered using styles in previous blog posts, but did you know you could assign a shortcut key combination to your styles?  And why wouldn’t you want to do this??  After all, it does save you valuable time and keystrokes!

Follow the steps below to define a shortcut key combination for a style:

  1. Display the task pane by first clicking on the Home tab of your Ribbon and then clicking the small icon in the lower right-hand corner of the Styles group. In earlier versions MS Word displays the Styles and Formatting task pane at the right-hand side of your screen.
  2. In the list of styles, hover your mouse over the name of the style whosse shortcut key would would like to change and a drop-down arrow should appear to the right of the style name.
  3. Click the down arrow and choose Modify or right-click and select Modify to display the dialog box.
  4. Click on Format and select Shortcut Key from the menu and the Customize Keyboard dialog box will appear.
  5. Click the key combination you would like to apply to your style. Any current assignments for that particular key combination appear just below what you just keyed in.
  6. Click on Assign.
  7. Click Close.
  8. Click on OK to close teh Modify Style dialog box.

That’s all there is to it!

 

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Posted in Microsoft Office, Uncategorized, Word 2003, Word 2007, Word 2010 | No Comments »

Format E-mail in MS word Using AutoFormat

Thursday, January 5th, 2012

Many, many times I have received inquiries regarding the formatting of e-mail messages in MS word.  Folks receive an e-mail and they notice that each line in it has a hard return instead of text wrapping and they hate having to re-format it to save paper.  Well thank goodness that they care about wasting paper right?

My advice to these inquiries is that the easiest method for formatting an e-mail message is to use the AutoFormat feature in MS Word as it will format the information into regular paragraphs and remove extra spaces between the paragraphs unless you tell it to do otherwise.

If you should need to adjust how Word does the formatting, follow the steps below:

Versions 97, 2000, 2002, 2003

  1. Click on Tools | AutoCorrect Options to display the AutoCorrect dialog box.
  2. Select the AutoFormat tab.
  3. Make your adjustments to the options in the dialog box.
  4. Click on OK.

 You can, of course, always use the shortcut CTRL + Alt + K to open the dialog box too!

Version 2010:

  1. Click the Office Button | Word Options to open the Word Options dialog box.
  2. In the Categories pane, select Proofing.
  3. In the AutoCorrect options area, click AutoCorrect Options to open the AutoCorrect dialog box.
  4. Select the AutoFormat tab.
  5. Select your desired options.
  6. When finished, click OK.

 

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Posted in Microsoft Office Word, MS Word 2000, MS Word 2002, MS Word 97, Uncategorized, Word 2003, Word 2010 | No Comments »

Bullets in a Horizontal Line in MS Word

Tuesday, May 24th, 2011

Sometimes you need a horizontal bulleted list. It could be used in a letterhead, agenda, meeting minutes, etc. This is simply bullet characters within a line of text in your document.  No more, no less.

There are a couple of ways to accomplish this task. You all know the standard way of making a bulleted list – you just key in your text and hit Bullets and Numbering on the Format menu.  You cannot use this with a horizontal list in a line of  text in your document. You can, however, use it to apply bullets horizontally across cells in a table.

Follow the steps below to insert a bullet character or any other character anyplace you like within your line of text:

You can key in the character code for the bullet character you like, such as Alt + 20 on your Number pad which will give you a Pilcrow (paragraph sign). Or you could key in Alt + 0149, which will give you the standard bullet character. You can also select the character of your choice from the Symbol dialog box. You can even insert a picture to use as a bullet character!

To add a bullet character in version 2002 and 2003:

  • Click where you would like to add the symbol.
  • Key in 2022.
  • Hold down your Alt key and click on X.

In version 2000:

  • Click where you would like your bullet to appear.
  • Be certain your Num Lock is enabled.
  • Hold down your Alt key and key in 0149 on your numberic keypad.
  • Release your alt key.

You can, of course, also use your Symbol dialog box to achieve the same thing.

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