Carol’s Corner Office Blog

When you need jury instructions in your cases, you don’t have to create two separate documents - one for the judge, including citations at the bottom the page and another for the jury sans the citations.

This is a quick trick that will save you time and keystrokes, which of course is what I just love! Follow the steps below to learn how:

1. Create your Jury Instructions for the judge, complete with citations.
2. Now select the citations at the bottom of the page.
3. Click on Format | Font.
4. Under Effects, select Hidden, which will hide the citation text.
5. When you are ready to print the judge’s Jury Instructions, click on File | Print or use the shortcut CTRL + P.
6. From the Print menu, click the Options button.
7. From the Print dialog box, select Hidden Text under Include with Document.
8. Click OK two times to close the dialog box and print the document with cites.

Viola!  Trust me, I know how to save time in a law office!

In response to a previous post detailing how to have your page numbers appear as text in MS Word, I received an inquiry from a reader, asking:

“How do I get the pagination in my document to capitalize the numbers (words)? And can I get the pagination to read “one of Eight” for instance?

I assured the reader that this can be done and so I will now give you the steps to accomplish this as well:

1. To display the page number in capitals, click inside the page number field and press SHIFT + F9 to display the field code. Add \*upper before closing the brace.  The code should look like this:
2. {PAGE\*cardtext\*upper}
3. Press F9 to hide the field code and update the field.

For the total number of pages, you use the NUMPAGES field instead of the PAGE field, so you would end up with field codes like this:

Page{PAGE\*cardtext} of {NUMPAGES\*cardtext}

It is important that you not type the field braces yourself. Either click CTRL + F9 to insert them or use Insert | Field to create a field.

If you aren’t already a premium subscriber of Carol’s Word Bytes Newsletter, then you ought to be!  You can subscribe here.

One of my subcribers recently asked me how the page numbers appear in the footer of her document as text, rather than as numerals.

It took some research, but I found the answer for her.  If you too have ever needed or wanted your page numbers to appear as text in your document, follow the steps below to learn:

• Click on View | Headers and Footers.
• Once your are in either your Header or Footer:
• Click CTRL + F9 to insert field braces { }. Do not type them in manually, as it will not work.
• Key in:
•  page \*cardtext
• between the braces.
• Click on F9 to hide the field code and update the field.

The word “card” in cardtext is an abbreviation of cardinal. Cardinal numbers are the ones we use for counting (i.e. 1, 2, 3), while ordinal numbers indicate the order in a sequence (i.e. 1st, 2nd, 3rd). If you used \*ordtext as a field switch, you would get first, second, third, etc.

If you thought this tip was especially helpful, you can find a whole lot more just like it in my e-Book, which can be found here.