Archive for the ‘Microsoft Office Word’ Category

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Displaying Different Toolbars in MS Word

Wednesday, February 8th, 2012

Your toolbars in Word are simply a bar with a collection of buttons and/or icons that you use to perform tasks in MS word.

As a rule, your toolbars will appear just below the menu and just above your ruler. However, they can also appear anyplace on your screen, depending upon the toolbar and how you have your Word screen configured.

Word will allow you to control which toolbars you have displayed at any time. It is a very simple process to display a toolbar.

Follow the steps below to learn how:

  1. In version 2003, simply click on View | Toolbar and a submenu will be displayed whowing which toolbars are available to you.
  2. Click on the toolbar and Word will display it for you.
  3. To close it, simply click it again.

Of course, in the latest versions of MS Word, we all know there are no longer toolbars, but ribbons!

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Insert a Cross-Reference to the Last Style on your MS word Page

Friday, February 3rd, 2012

MS Word has a cross-reference feature that will allow you to indicate the contents of a paragraph formatted with a specific style. You use fields to do this and it is mostly used in headers and footers. Suppose for instance, that you wanted your header or footer to refer to the last heading on your page, which often takes place in academia and reference materials.

Follow the steps below to learn how:

  1. Place your cursor where you would like your cross-reference to appear (header or footer).
  2. Click CTRL + F9 to insert field brackets. Make sure your cursor is in between the bracket.  You can ONLY use the brackets by clicking CTRL + F9. I will not work if you put the brackets in manually.
  3. Key in STYLEREF followed by the name of the formatting style used to format the paragraph you want to cross-reference. The name of the formatting style must be enclosed with quotation marks. Follow that with the \l switch.
  4. It should look something like this: {styleref” heading1″\l}.
  5. Click F9 to upsdate your field information and Word will replace the field with the text of the last paragraph on the pages formatted with the style you specified.

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Transparent Text Boxes in Word

Wednesday, February 1st, 2012

Everyone knows you can create text boxes in MS Word.  They certainly come in handy at times. I have clients in law offices that use them to create line numbering in a sidebar and other clients who use them to box text, like I do when creating a tutorial that includes screen shots. There could be a time however, when you might like whatever is behind your text box to be visible.

There are a couple of ways to accomplish this:

  • You can make your text box partially transparent; or
  • Completely transparent.

Follow the steps below to learn how:

  1. Create your text box as you normally would.
  2. Right-click on your text box to display a Context menu.
  3. Select Format Text Box from the context menu to display the dialog box.
  4. Be certain the Colors and Lines tab has been selected.

  1. Click the Semitransparent check box for a ghosted image of what is behind your text box to be visible.
  2. If you want your text box to be fully transparent, use the Color setting in the Fill area to select No Fill.
  3. Display the Layout tab.

  1. Be certain the Wrapping style is set to None or In Front of Text.
  2. Click on OK.

Versions 2003, 2007, 2010

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