MS Word has robut Search and Replace function and you should use it to its fullest capability. You all know I just LOVE to save time and keystrokes so why not put this function into use to do just that?
Sometimes you need to replace a short block of text, with a longer, more detailed block of text throughout your document (i.e., a contract, Last Will & Testament, Thesis, Interrogatories, etc.) Or there could be instances where you need to replace some text with a graphic (i.e., technical manual).
Follow the steps to learn how:
- Copy what you would like to use as a replacement to the Clipboard.
- Click Ctrl + H to display the Replace tab of the Find and Replace dialog box.
- In the Find What box, enter the text you want replaced.
- In the Replace With area, enter ^c, which will instruct Word to use the contents of the Clipboard as the replacement.
- Click on Find Next.
- Make replacements as you wish.
This comes in very handy if you have a particularly long replacement as the contents of the Replace With box is less than 255 characters.