I recently heard from a reader who wanted to know how he could tell which Style Set was in use in an MS Word 2007 Document. It seems that someone e-mailed him a document and the style set, which he saved in his QuickStyles folder, but he has several similarly named styles and wants to know how he can easily see which style is in use in his document.
Below is how I advised him:
Display the Home Ribbon if it is not already visible.
Right-click the tiny arrow at the lower right-hand end of the Style box (or use the key combination ALT + CTRL + SHIFT + S.
That will drop down the Style list and the style being used will be highlighted.
Another solution is to to into the Customize dialog box and select Commands Not in the Ribbon and then select the Style item.
When you hover over it, it will say Commands Not in the Ribbon | Style (StyleGalleryClassic).
Add it to the Quick Access Toolbar (QAT) and it will always show the current style, the same as the one on the toolbar in MS Word 2003.
If you open the Style dialog box by clicking the little arrow in the right-hand corner of the Style Group on the Home Ribbon, you will see an icon for Manage Style which lets you restrict or recommended styles.
If you use the Option button, you can control which styles are displayed in the Style dialog box. You can also asisgn which styles you wish to display in the Home group Quick Style Gallery by right-clicking on any style in the Style dialog and choosing to add or remove it from the Quick Style Gallery.
You can learn about this and many other nuances of MS Word 2007, especially navigation tips in my book found here.
Tags: 2007, Alt, commands, Ctrl, document, Gallery, group, home, list, Manage, option, QAT, Quick Access, Quickset, Ribbon, shift, styles, toolbar
Style pollution is the bane of my existence. Is there a way to force the style pane to show only approved styles [a less clunky way than fiddling with Recommend, Restrict and Hide settings over and over again] and, at the same time highlight in the document itself any style that doesn’t conform. And I mean conform: not allow any tweaked variations to slip by. Now that would be a really useful topic. A VBA solution perhaps? As it is, the only known workaround is 2 parts steely grit and 1 part caffeine.