Archive for July, 2009

MOVING PARAGRAPHS USING MS WORD IN LEGAL DOCUMENTS

Wednesday, July 29th, 2009

It can be very frustrating and time consuming after you have completed a lengthy document, such as a Deed, Power of Attorney, etc. and then you have to move your paragraphs either up or down in your document.

Of course, you can always use the old cut and paste method, but that in itself can be time consuming and we all know that I am all about saving time and keystrokes. There is a better method to use when you need to move the paragraphs in your document and it is quick and efficient!

Follow the steps below to learn how:

  1. Click one in the paragraph you would like to move.
  2. Hold down the Shift and Alt keys simultaneously and at the same time use either your up or down arrow.

Works like magic!  Go ahead and try it – you’e gonna love it! 

So you do not forget this handly little tip, make a note in MS Outlook and save it.  Then you can quickly check when you need it again.

Tags: , , , , , , , , , , , , , ,
Posted in Microsoft Office, Microsoft Office Outlook, Microsoft Office Word, Word 2003, Word 2007 | No Comments »

MS WORD STYLES IDENTIFICATION IN VERSION 2007

Wednesday, July 15th, 2009

I recently heard from a reader who wanted to know how he could tell which Style Set was in use in an MS Word 2007 Document.  It seems that someone e-mailed him a document and the style set, which he saved in his QuickStyles folder, but he has several similarly named styles and wants to know how he can easily see which style is in use in his document.

Below is how I advised him:

Display the Home Ribbon if it is not already visible.

Right-click the tiny arrow at the lower right-hand end of the Style box (or use the key combination ALT + CTRL + SHIFT + S.

That will drop down the Style list and the style being used will be highlighted.

Another solution is to to into the Customize dialog box and select Commands Not in the Ribbon and then select the Style item.

When you hover over it, it will say Commands Not in the Ribbon | Style (StyleGalleryClassic).

Add it to the Quick Access Toolbar (QAT) and it will always show the current style, the same as the one on the toolbar in MS Word 2003.

If you open the Style dialog box by clicking the little arrow in the right-hand corner of the Style Group on the Home Ribbon, you will see an icon for Manage Style which lets you restrict or recommended styles.

If you use the Option button, you can control which styles are displayed in the Style dialog box. You can also asisgn which styles you wish to display in the Home group Quick Style Gallery by right-clicking on any style in the Style dialog and choosing to add or remove it from the Quick Style Gallery.

You can learn about this and many other nuances of MS Word 2007, especially navigation tips in my book found here.

Tags: , , , , , , , , , , , , , , , , ,
Posted in Microsoft Office, Uncategorized, Word 2007 | No Comments »