Archive for July 16th, 2008

Word 2007 Split Screen Tool

Wednesday, July 16th, 2008

 

The Split Screen functionality in MS Word is a nifty little tool.  It allows you to divide the screen in two, allowing you to work in one section of your document while viewing another section.

This can be very useful when referencing portions of your document, and moving content from one place in your document to another.

To access the Split Screen in Word 2003, the functionality and manipulation of the document is determined by your cursor, which will act as the focus for the window.

In version 2007, several features are governed by the mouse location – scrolling and zooming, which were previously controlled through the mouse, now use the mouse to determine window focus.

Accessing the Split is also a bit different. On the Ribbon, it is located under the View tab on the Window Ribbon.

I am sure you will find some documents where this feature will come in very handy sometime soon!

Non-Breaking Spaces in MS Word

Wednesday, July 16th, 2008

 

As anyone who subscribes to my bi-monthly newsletter knows, I just love saving time and keystrokes.  I am basically lazy and so I try to get things done quickly and easily and without ending up with carpal tunnel syndrome!

Anyway, when I need a non-breaking space in MS Word – you know – when you type a month at the end of a line and you don’t want to separate the month and the day on different lines – I always use the handy dandy default shortcut which is CTRL + SHIFT +  SPACE.

Well I recently purchased a Fujitsu ScanSnap scanner for my office and lo and behold it took over that particular keyboard shortcut to pull up one of it’s menus.  I was beside myself!  I need my non-breaking spaces darn it!

Well I puzzled over it for a spell and then I gave up and asked the experts at Wood’s Lounge and as always, I got an answer straight away!   And — I am going to share it with you!

  1. Click on Tools | Customize | Keyboard.
  2. Select Common Symbols from the list on the left-hand side.
  3. Select Non-breaking space on the right- hand side.
  4. Now assign it a key combination.  The default CTRL + SHIFT + SPACE is available or you can create your own keyboard combination.

Pretty useful and nifty information to have isn’t it?  Nobody knows everything about MS Office but we’re learning all the time aren’t we?

Archiving Outlook Folders in Adobe Acrobat

Wednesday, July 16th, 2008

 

Many law offices save e-mail to individual folders for each client and sometimes it is crucial to be able to easily locate those e-mails. Thank goodness for Adobe Acrobat!  It is such an easy process and keeps things organized!

This process will convert all the e-mails in the Outlook folder into a multi-page .pdf file with live links to attachments, web links, mailto’s, etc.

Simply select your folder and click on Convert on your toolbar.

After processing, all the e-mails in the folder are included arranged by date, sender or message subject and all links are live!

What could be easier?   Once I show my clients how to do this they don’t know how they lived without it!

Kudos to Adobe for this feature!