September 10th, 2012
You know how it is, you work long and hard to set up a table until it is just so – perfect in every way. You key in all the information into your table and then, when you are all finished, you think – wow – I should have saved that before I put all that text in there!
Well, the good news is that it is easy to rectify that situation!
Simply copy your table and place it in a new document.
But now, you want to get rid of all that text that you previously keyed in.
Just select your entire table and tap your Delete key. BE AWARE - you cannot use your backspace key with the entire table selected as it will delete the entire table!
Just tap you Delete key and it will delete all the text but keep your table. You can now save it as a template and you never have to create it again.
Way to save time and keystrokes.
Tags: delete, layout, table, text
Posted in Microsoft Office, Microsoft Office Word, Word 2003, Word 2007, Word 2010 | No Comments »
September 7th, 2012
I don’t know about you, but my clients’ documents always have footnotes and lots of them! So I thought a little refresher on that topic was due.
Follow the steps below to insert a footnote into your document:
Version 2007 – 2010:
- Place your cursor where you would like your footnote reference mark to appear.
- On the References tab of your Ribbon, in the Footnotes group, click the Insert Footnote tool, (or use the shortcut key combination Ctrl + Alt + F) and a footnote will apear in your document. If you are in Print view, as I am most always, your cursor will move to the bottom of the page on which your footnote appears. If you are in Draft view, the Footnotes window will appear at the bottom of your document window.
- Key in your footnote text.
- If the Footnotes window is visible, close the window by double-clicking the footnote line that divides the window from the text area of your document.
If, at a later time, you decide that you would like to delete one of your footnotes, follow these steps:
- Select the footnote reference mark in your document.
- Click either the Del key on your keyboard or Ctrl + X.
Your footnote will be deleted and if you are using auto-numbered foototes, the rest of your footnotes will be automatically renumbered.
Version 2003:
- Place your cursor where you would like your footnote mark to appear.
- Click on Insert | Footnote.
- Click on OK.
- If you are in Normal view, the Footnotes window is displayed at the bottom of your document window. If you are in Page layout view, your cursor will move to the bottom of the page where your footnoe will appear.
- Key in your footnote text.
- If the Footnotes window is visible, click on Close at the top of the Footnotes window.
If, at a later time, you decide that you would like to delete one of your footnotes, follow these steps:
-
- Select the footnote reference mark in your document.
- Click either the Del key on your keyboard or Ctrl + X.
Your footnote will be deleted and if you are using auto-numbered foototes, the rest of your footnotes will be automatically renumbered.
Tags: deleting, draft, Footnotes, inserting, normal, page layout, print, reference, Ribbon, select, tab, view, window
Posted in Microsoft Office Excel, Microsoft Office Word, Word 2003, Word 2007, Word 2010 | No Comments »
September 5th, 2012
I find that I often have occasion to copy information from one source or another and then paste it into my Excel workbook. Imagine my delight, (since I love saving time and keystrokes), when I discovered that with a simple little change when pasting, I can have the information appear as a hyperlink!
Follow the steps below to learn how:
Versions 2007 – 2010:
- Select the data/information to be copied and click Ctrl + C.
- Now go to your Excel workbook and select the cell where you would like your link to appear.
- On the Home tab of your Ribbon, click the down-arrow under the Paste option and select Paste As Hyperlink.
The information you pasted now appears as a hyperlink in your workbook! When you click on it you will be taken directly to the area on the original document where you copied it!!
In version 2003:
- Select the data/information to be copies and click Ctrl + C.
- Now go to your Excel workbook and select the cell where you would like your link to appear.
- Click on Edit | Paste As Hyperlink .
Thought you would like that one!
Tags: Home tab, hyperlinks, link, pasted, Ribbon, workbook
Posted in Excel 2003, Excel 2007, Excel 2010, Microsoft Office Excel | No Comments »