We all know that Word will allow you to search for text, but did you know you could also search for special characters that normally do not print. A pair of common characters you will find yourself searching for frequently are paragraph marks and line breaks. These are also sometimes referred to as newline characters and they are inserted by depressing the Shift+Enter simultaneously.
Follow the steps below to learn how:
To search for these characters, follow these steps in Word 2007:2
- Depress Ctrl+H to display the Find tab of the Find and Replace dialog box.
- In the Find What box, key in the text for which you would like to search. To search for a paragraph mark, key in^p; to search for a line break, key in^l. Please note it is important to use a lowercase p or l.
- Set other searching parameters, as you like.
- Click on Find Next.
If you are using Word 2010 or a later version, then the interface used for searching is different than in earlier versions of Word:
- Depress Ctrl+F to display the Navigation task pane at the left side of your screen.
- In the box at the top of the Navigation pane, key in the text for which you would like to search. To search for a paragraph mark, enter ^p; to search for a line break, enter ^l.Please note it is important to use a lowercase p or l. If there are not too many matches, Word will display them in the Navigation pane.
- Use the Next and Previous arrows, just to the right of the pane tabs, to navigate through what Word found.