Sometimes you are tasked with working with documents from other Word users, and you may need to change the formatting that is applied to tables within those documents. For example, you may need all tables to have 15% shading. Applying the shading over and over however, can quickly become tedious.
There is a way you can speed up your formatting task if you don’t have many tables to process in your document.
Follow the steps below to learn how:
- Select a table cell that does not have shading.
- Be certain the Design tab of your Ribbon is displayed.
- In the Table Styles group, click the Shading tool. Word will display a drop-down palette of choices.
- Click the color and percentage you would like to use in your cell. The formatting will be applied.
- Select the other cells in the table that you would like to shade.
- Click F4. Word will apply your last action (the shading) to your selected cells.
- Repeat steps 5 and 6 to apply that shade to any other tables you would like to format.