In an office setting there could be a number of colleagues collaborating on a single document and of course they use Track Changes to note edits made in that document. So suppose one person made corrections in a document with Track Changes turned on, so their changes were in one color. Thereafter, another colleague reviewed the document and gave it back to first person, asking that the next round of changes be in a different color than the first round was. Wait…is there a method in place to make this happen??
Actually, the Track Changes feature in word chooses markup colors based on the user name. To make future changes one would need to alter the user name to some degree.
Follow the steps below to learn how:
- Click the Review tab on your Ribbon.
- Click the small arrow at the bottom right-hand side of the Tracking group to display the Track Changes Options dialog box.
- Click Change User Name to display the General options of the Word Options dialog box.
- Change the User Name field value by adding or deleting an initial or name or by adding a number to the end of the name.
- Change the Initials field to correspond more closely to the change you made in the User Name field.
- Click OK.
Edits with Track Changes will now be in a new color. When the mouse hovers over a change, the new user name will be displayed. If you change the user name back to the original value, future edits will revert to color that was first assigned to that name.
When you are finished, be certain you change your user name back to the original value so that your other documents will be labeled with that name instead of a different name created for editing purposes.