Suppose you have created a document that has a Word table to be used as a form for one of your projects. And say you have two cells in your table that have drop-down lists of variables that are housed in a Building Block entry. On your own computer, the drop-down variables work perfectly, but when you transfer your document to your network drive so so everyone in your team of colleagues can access it, the drop-down variables are not available.
The trick here is understanding that Building Block entries are not stored in document,s but rather in templates. The default template in which they are stored is Building Blocks.Dotx. Since this template is available only on your machine, the Building Block entries required for your form are available only on your own machine and not on your colleagues computers.
The solution, is to create a new template that can be used in conjunction with your form document. You then store the template on your network drive and make sure that your form document has the template attached. Then, save the Building Block entries necessary to the form in the special template.
To learn how follow the steps below:
- Click Alt+F3 to display the Create New Building Block dialog box.
- Fill in the variable fields of the dialog box, as you wish.
- Depending on which version of Word you are using, use the Store In or Save In drop-down list to indicate you want the Building Block stored in your special template.
- Click on OK to save the changes and exit the dialog box.
I know you will find uses for this one!