In just about every law office that has employed me the lawyers wanted tabs in their footnotes. I have to agree that it is much more pleasing to the eye and easier to follow the text when you indent with a tab.
Unfortunately, Word does not allow you to do this automatically. Actually, it does not allow you to specify which character you want to appear between your footnote reference number and the footnote text, like you can with a numbered list Rather, Word places a space between them.
There are more than one method you can use to make sure your footnote includes a tab separator. All methods though, assume that you have the Footnote Text style set up to handle the tab properly.
You see, whenever you insert a footnote in your document, Word will format the footnote so that it uses the default Footnote Text style. You can control how your footnote appears by making changes to the built-in style. If you want a tab character between the footnote reference number and the beginning of your footnote text, then you need to set a tab stop in the Footnote Text style so Word know what to do with the tab character you put in your footnote.
One resolution to adding tabs is to use Word’s Find and Replace tool. Follow the steps below to learn how:
- Click CTRL + H to display the Replace tab of the Find and Replace dialog.
- If it is available, click on the More button.
- Be certain Use Wildcards is selected.
- In the Find What area, key in (^2). Note there is a space after the last parentheses.
- With your cursor still in the Find area, click on the format button and select Style to display the dialog box.
- In the list of styles there, select Footnote Text style.
- Click on OK.
- In the Replace With area, key in \1^t.
- Click Replace All.
- Close the Find and Replace dialog box.
When you are finished, all of your footnotes will have the tab between your footnote reference number and the start of your footnote text.