Microsoft Outlook offers you many customizations to help you with your daily work and as a bonus, helps you to create an inbox that is very manageable.
One of the niftier features in Outlook is the ability to assign specific alert sounds for specific contacts! Is it an essential feature? Absolutely not! But, it is one that is fun and can make it easier to know which person has contacted you while you are too busy to keep checking your e-mail. In this manner, you will know without actually looking whether you really need to look at that message and respond immediately.
This is not a brand new feature at all; it was present in 2007 but is much easier to use in Outlook 2010 and 2013. Follow the steps below to learn how:
- Right-click on an e-mail from the contact for which you would like to set a specific sound.
- Select Rules | Create Rule from the context menu, which will open the Create Rule window.
- There, you can select the contact and other criteria you want when an e-mail from that contact arrives in your Inbox.
- Then select Play a selected sound and click the Browse button.
- Next, select the sound file you would like to use. It will automatically open up the Windows Media folder where you can select a default sound. If you would like to hear the sound, select it and click the play button in the Create Rule window.
You could, also select a .wav file, but you should make certain that it is short so that you do not bother your co-workers.
The steps for setting up specific sounds for contacts in Outlook 2013 is exactly the same as in Outlook 2010.
I am certain that you will find uses for this feature now that you know about it (i.e., wouldn’t it be great to know the second an e-mail from your boss lands in your Inbox?). You can then answer it immediately and look like a stellar employee!