Did you know that Word has a handy little feature called the Organizer? Ok, now that you know it’s there, do you know how to effectively use it? Well if you do good for you because most Word users do NOT know that it is there or how to use it. Luckily for you, I am going to share the knowledge!
The Organizer in MS Word will help you to easily copy features from one document or template to another.
In Word 2007, you must add the Organizer command to your QAT (Quick Access Toolbar) by clicking on the drop-down arrow at the right end of the QAT and select More Commands. Select All Commands and find Organizer in the list. Then, select and add it to the QAT. From then on, simply click the command from the QAT to open the dialog box.
You are now all set to copy styles, etc. from one document to another. Follow the steps below to learn how:
- Open the Word document or template that has the style you wish to copy.
- Open the Organizer.
- Your current document will appear in the left pane, and normal.dot will show in the right one.
- Click the Close File button to close the normal.dot.
- Click the Open File button to navigate to the document or template to which you would like to paste the style.
- Click and hold the CTRL key if you want to copy several features.
- Click on each one you want to copy.
- Click the Copy button.
Your second Word document or template will now be formatted the same.
You can also use the Organizer to copy AutoText, toolbars and macros too if you like!